Rehearsals

Rehearsal planning for bands

Finding a date that works for five people is the least musical part of being in a band, and it is usually done in the worst possible tool: a group chat where two people answer straight away, two answer a day later, and one never does. MyGigFlow gives rehearsals the same treatment as gigs, and puts a calendar underneath the question.

MyGigFlow Events
Events

Availability before the invitation

Members mark themselves per date as available, unavailable or unsure, with a short note if there is something to explain. That happens in advance, without anyone having to ask.

Picking a rehearsal date then becomes reading a calendar rather than starting a conversation. The answer is already there before the question is asked.

MyGigFlow Chat
Chat

A rehearsal is not a lesser event

In a lot of tools a rehearsal is a calendar entry and nothing more. In MyGigFlow it carries what a gig carries.

Everyone invited answers yes, no or maybe, and the admin sees the count. Tasks can be assigned to a named person with notes and a date. Documents belong to the rehearsal. There is a chat for it, separate from the band-wide one. And it has its own income and expenses, so a rehearsal room that gets billed is not a number someone has to remember.

What a rehearsal carries

•Attendance per person, with a running count
•A timeline for the session
•Tasks on someone's name, with notes and a date
•Documents and equipment per rehearsal
•A chat for that rehearsal only
•Costs recorded where they happened

Everyone who plays, not only the regulars

Stand-ins and sound engineers attached to the band appear in rehearsal attendance too. A stand-in who is playing the gig on Saturday is exactly the person you want at Thursday's rehearsal, and leaving them off the list because they are not a permanent member is how a band ends up rehearsing without the person who has to play it.

MyGigFlow Pro
Pro

The repertoire behind the rehearsal

The band keeps its own song library: every song you can play, with the artist, the running time, the key, the tempo, a note, and a link to a recording if you want one. It sits at band level, so it is there before any particular rehearsal and still there afterwards.

That is the list you rehearse from, and the list a setlist is built out of.

Setlists that know how long they are

A setlist is assembled from the repertoire, and the app adds up the running time as you build it. You know whether you are at forty minutes or an hour before you commit to it, rather than finding out on stage.

One setlist can be attached to several gigs and to rehearsals at the same time. That matters more than it sounds: the set you play three weekends running is one list, and rehearsing it means opening the same list the gig will use.

Frequently asked questions

How do I find a date everyone can make? +

Members set their availability per date - available, unavailable or unsure, with an optional note - in advance. You read the calendar instead of asking, and pick the date that works.

Do rehearsals have attendance like gigs do? +

Yes. Everyone invited answers yes, no or maybe and the admin sees the totals, the same as for an event.

Can freelancers and sound engineers be included in a rehearsal? +

Yes. Stand-ins and sound engineers attached to the band appear in rehearsal attendance, not only the permanent line-up.

Can I keep costs for a rehearsal room? +

Yes. Rehearsals carry their own income and expenses, so the rehearsal room lands in the same place as everything else the band spends.

What is the difference between the repertoire and a setlist? +

The repertoire is everything the band can play, kept at band level with key, tempo and running time. A setlist is a selection from it for a specific occasion, and the app totals the running time as you build it.

Can one setlist be used for more than one date? +

Yes. A setlist can be attached to several events and to rehearsals at the same time, which is what happens when you play the same set on consecutive weekends.

Read more

Band management

Band management software for gigs, rehearsals, line-ups and earnings. Built for band members, freelancers and sound engineers on iOS and Android.

Freelancers and engineers

MyGigFlow treats stand-ins and sound engineers as their own roles, with their own rates. Get asked per gig, propose your fee, and keep every band in one account.

Earnings and invoicing

Track what every gig pays, split it per person, and send an invoice with your own logo. Country-aware tax and bank fields, amounts formatted the local way.